QMS & food safety, HACCP/CCP monitoring, traceability & recall, HSE management, and environmental compliance.
| ID | Requirement | Description | Priority |
|---|---|---|---|
| QAC-001 | Document Control System | Comprehensive document control: create, review, approve, publish, distribute, revise, and retire controlled documents (SOPs, policies, work instructions, HACCP plans, forms). Track version history and approval chain. | Mandatory |
| QAC-002 | Document Approval Workflow | Configurable approval workflows for quality documents: author → reviewer → approver. Support electronic signatures. Enforce that only current, approved versions are accessible to operational staff. | Mandatory |
| QAC-003 | Periodic Document Review | Schedule periodic review of controlled documents (e.g., annually or per document type). Alert responsible persons when review is due. Track review completion. | High |
| QAC-004 | Non-Conformance Management | Full non-conformance report (NCR) workflow: detection → investigation (root cause analysis) → corrective action → verification → close-out. Support categorization by: type (product, process, system), severity, area, and root cause. | Mandatory |
| QAC-005 | Corrective & Preventive Actions (CAPA) | CAPA management: link corrective actions to non-conformances, customer complaints, audit findings, or proactive improvements. Track action status, responsibility, due dates, and effectiveness verification. | Mandatory |
| QAC-006 | Internal Audit Management | Plan, schedule, execute, and follow up internal audits (quality, food safety, environmental, HSE). Manage: audit schedule, auditor assignments, audit checklists, findings, action tracking. | High |
| QAC-007 | External Audit Tracking | Record and track external audit events: certification body, audit type (surveillance, recertification), date, findings (major/minor NC, observations), corrective action deadlines, and closure status. | High |
| QAC-008 | Change Management | Formal change management process for: recipe changes, process changes, equipment changes, supplier changes. Track change request → impact assessment → approval → implementation → verification. | High |
| QAC-009 | Customer Complaint Management | Register and manage customer complaints: complaint details (product, batch, customer, issue description, supporting evidence/photos), investigation, root cause, corrective action, response to customer, and trend analysis. | Mandatory |
| QAC-010 | Supplier Non-Conformance | Record and track quality issues with incoming materials/services from suppliers. Link to supplier evaluation scoring. | High |
| ID | Requirement | Description | Priority |
|---|---|---|---|
| QAC-011 | HACCP Plan Management | Maintain digital HACCP plans: hazard analysis, CCP identification, critical limits, monitoring procedures, corrective actions, verification procedures, and record-keeping requirements. | Mandatory |
| QAC-012 | CCP Monitoring & Recording | Capture CCP (Critical Control Point) monitoring data in real-time or near-real-time: metal detection results, temperature checks, checkweigh results. Support interface with detection/measurement equipment. | Mandatory |
| QAC-013 | CCP Deviation Alerts | Automated alerts when CCP monitoring values exceed critical limits. Trigger corrective action workflow with mandatory resolution and sign-off before production continues. | Mandatory |
| QAC-014 | Prerequisite Program (PRP) Management | Track prerequisite programs: pest control, cleaning schedules, personal hygiene checks, facility maintenance, water testing, and glass/brittle register. Record completion and findings. | High |
| QAC-015 | Allergen Management | Manage allergen information for all VAP products and ingredients: allergen register, cross-contamination risk assessment, label verification, and allergen cleaning verification. | Mandatory |
| QAC-016 | Environmental Monitoring Program | Manage the microbiological environmental monitoring program: sampling points, sampling schedule, results recording (Listeria, Salmonella, TVC swabs), trend analysis, and corrective actions. | Mandatory |
| QAC-017 | Water Quality Monitoring | Track potable and process water quality testing: sampling schedule, test results (microbiological, chemical), compliance against standards, and corrective actions. | High |
| ID | Requirement | Description | Priority |
|---|---|---|---|
| QAC-018 | LIMS Integration | Bidirectional integration with LabWare LIMS: send sample requests from ERP, receive test results from LIMS, and link results to production batches. | High |
| QAC-019 | In-House Test Recording | For tests conducted outside LIMS (e.g., temperature checks, visual inspections, sensory panels), provide test recording forms within the ERP with: test type, result, specification limits, pass/fail. | Mandatory |
| QAC-020 | Specification Management | Maintain quality specifications for: raw materials, finished products, packaging materials, and ingredients. Define acceptable ranges for all tested parameters. | Mandatory |
| QAC-021 | Certificate of Analysis (CoA) | Generate Certificates of Analysis for finished products upon customer request, pulling data from production records and lab test results. | High |
| QAC-022 | Shelf-Life Studies | Manage shelf-life study protocols and results: product, packaging, test regime (time points, parameters tested), results, and validated shelf-life determination. | Desirable |
| ID | Requirement | Description | Priority |
|---|---|---|---|
| QAC-023 | End-to-End Traceability | Provide full chain traceability from egg/smolt batch through to dispatched product: egg supplier → smolt facility/tank → vaccination → sea site/pen → feed batches → harvest → processing batch → product lot → customer shipment. | Mandatory |
| QAC-024 | One-Up One-Down | At minimum, support one-step-back (from whom did we receive?) and one-step-forward (to whom did we deliver?) traceability per EU General Food Law (Reg. 178/2002). | Mandatory |
| QAC-025 | Traceability Query Tool | Provide a traceability query tool: given any batch or lot number, display the full traceability chain (upstream and downstream) with links to all associated records (health, feed, treatments, quality tests, customer deliveries). | Mandatory |
| QAC-026 | Mock Recall Execution | Support mock recall exercises: simulate a recall scenario, trace all affected products within 4 hours (BRC requirement), identify all customers who received affected batches, and generate recall notification drafts. | Mandatory |
| QAC-027 | Recall Management | Full recall management in the event of an actual recall: identify affected batches/products, determine scope (customer list, volumes), generate recall notifications, track product recovery, and report on recall effectiveness. | Mandatory |
| QAC-028 | Product Withdrawal Register | Maintain a register of all product withdrawals and recalls with: reason, scope, actions taken, and regulatory notifications. | High |
| ID | Requirement | Description | Priority |
|---|---|---|---|
| QAC-029 | Regulatory Reference Library | Maintain a library of applicable regulations and standards with: reference number, title, applicability (sites/processes), key requirements summary, and review schedule. | Desirable |
| QAC-030 | Compliance Task Management | Track regulatory compliance tasks and deadlines: mandatory reporting dates, certification renewal dates, equipment inspections, and environmental monitoring schedules. | High |
| QAC-031 | Environmental KPI Tracking | Track and report environmental KPIs: carbon emissions (Scope 1, 2, 3), energy consumption, water consumption, waste generation (by type), and recycling rates. Support GRI/CSRD/ESRS sustainability reporting requirements. | High |
| QAC-032 | Chemical Register | Maintain a register of all chemicals used across operations (cleaning, water treatment, fish treatment, processing): product name, SDS link, hazard classification, approved use, storage requirements, and quantities on-site. | High |
| QAC-033 | Waste Management | Track waste generation, classification, and disposal: waste type, quantity, disposal method, waste hauler, and associated documentation (waste manifests). | High |
| QAC-034 | ASC/Certification Data | Collect and produce data required for ASC and other certification audits: environmental monitoring results, social indicators, escapee reporting, pharmaceutical use, mortality data, feed sustainability data. | High |
| ID | Requirement | Description | Priority |
|---|---|---|---|
| QAC-035 | Incident Reporting | Register HSE incidents and near-misses: description, date, location, persons involved, severity classification, immediate actions taken, and investigation outcome. | Mandatory |
| QAC-036 | Incident Investigation | Support structured incident investigation: root cause analysis (5-why, fishbone), corrective actions, responsible person, due date, and verification. | High |
| QAC-037 | Risk Assessment Register | Maintain risk assessments for all operational activities: hazard identification, risk scoring (likelihood × severity), control measures, residual risk, and review schedule. | High |
| QAC-038 | HSE Statistics & Reporting | Calculate and report HSE KPIs: Lost Time Injury Frequency Rate (LTIFR), Total Recordable Injury Rate (TRIR), sick leave %, and near-miss reporting rate. | High |
| QAC-039 | Safety Data Sheet (SDS) Management | Maintain an accessible library of Safety Data Sheets for all chemicals. Link to chemical register and ensure SDS availability at all applicable locations. | High |
| QAC-040 | PPE Management | Track PPE issuance to employees: PPE type, issue date, replacement schedule, and certification/inspection status (e.g., fall protection equipment). | Desirable |